HfS Network

Why An Outcome-Based Approach Can Shatter the Watermelon Effect of Outsourcing Contracts

August 29, 2016 | Barbra McGann

In her recent blog on outcome-based contracts, Christine Ferrusi Ross challenges the industry with Outcome-based Contracts Are A Nightmare --Do Them Anyway, and offers guidance and experience to rally the troops. What is also intriguing about this outcome-based approach is the potential to shatter the so-called “watermelon effect” that often takes shape in an outsourcing engagement that is based solely on key performance indicators (KPIs) and service level agreements (SLAs)… and use those traditional metrics as seeds for new value-based engagement. 

What Is the Watermelon We Want to Shatter?

The outsourcing industry grew up on contracts that clearly articulate KPIs and SLAs, providing an agreed upon set of targets for the service providers to get the work done at a level that is satisfactory to the client. As transitions take place and Lean, Six Sigma and continuous improvement methods iron out processes and make them more efficient, these metrics regularly appear “green” on the scorecard. But, even when all the indicators are green, service buyers can be left feeling red—the so-called watermelon effect of green outside and red inside. There is often a sense that while all the targeted metrics for turnaround time, uptime, and transactions processed are being met, clients and service providers “feel” value is still missing.

This effect often leads to questions about the value of the contract and challenges for achieving innovation, price reductions, and competitive re-bids. The key issue is that perceived value changes as relationships evolve; therefore, the benefits received and the associated metrics to measure and manage real performance need to change with it. We once joked that “if outsourcing was an employee it would be fired,” meaning if you took a job and were judged on the same performance metrics every year, you wouldn’t last very long!

There is a Step Along the Path to Outcomes-Based Contracts

As Christine’s blog points out, outcome-based contracts can be incredibly difficult to create, but you can still address the watermelon effect right away while sorting out the outcomes desired. In one such example, we heard of service buyers and providers addressing this point by including a metric and payment based on Net Promoter Score in the contract. That way, all parties in the engagement have to figure out, and proactively address, that feeling of missing value. An example is a simple performance evaluation, on a regular basis, that asks for a rating of partner satisfaction on a scale of one to three. If the feedback comes back as a one, a percentage of the payment is held back, if a two, no movement of money, and, if a three, then a percentage bonus.

The intent is to drive the right attitude, behaviors and cadence of interaction and measure, not just the service levels and performance indicators, but that “feeling.”

Yes, it’s subjective, but isn’t any relationship subject to “feelings”? This “feeling” can be an indicator that the engagement is at a stalemate—that the engagement is no longer driving step change, helping the business to improve or address what matters to their customers today.

Using KPIs and SLAs As Seeds to Grow Outcomes-Based Contracts

How does a business outcome differ from a KPI or SLA? In practice, a business outcome often encompasses multiple KPIs and SLAs. For example, a business outcome in retail could be “increased sales closed by visitors that start a shopping cart,” versus an SLA which could be “ensure website has availability of 99.999%.” In healthcare, “decreasing the cost of care for a targeted population” could be a business outcome, while a KPI may be “percentage of targeted population enrolled in a relevant wellness plan.” They are not mutually exclusive, and when used together, can help advance an outsourcing engagement towards a structured, but more interactive and flexible arrangement for today’s dynamic business environment.

Looking at business outcomes puts the focus of the outsourcing engagement directly on the client and the client’s customers and stakeholders—the ones who are judging and measuring the client’s performance. The business outcomes for an outsourcing engagement in operations are broader than simple transactions, like website uptime or number of bills, invoices or claims processed. Using a healthcare industry example, what matters to a healthcare payer today could include retaining members in their plans, and that means KPIs that could include member satisfaction scores, and SLAs like payer web site uptime, claims processing throughput, and accurate provider data.

The Bottom Line: The point is not to move away from KPIs or SLAs in a contract, but to use them as building blocks for achieving real outcomes that make a difference to the client’s business goals… and in a way that can flex and change in order for the partnership between the service buyer and the service provider to stay relevant over time.

Posted in: Business Process Outsourcing (BPO)Buyers' Sourcing Best PracticesDesign Thinking

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1 Comments

9 Comments

  1. sugato guha
    Posted Aug 29, 2016 07:18 PM | Permalink Reply

    I have seen outcome-based contracts perform better if those were (i) priced and (ii) program-managed by domain persons (e.g. in the healthcare industry example, a colleague who has effectively managed customer engagement and retention in an healthcare company of standing).

    A project/program manager with IT background would typically underachieve by focusing on less important and irrelevant causalities (which would be easier to define and manage in IT context).

  2. Robert Levine
    Posted Aug 28, 2016 08:17 PM | Permalink Reply

    If you, as a supplier are not adding value, you have become a commodity.

  3. David O'Brien
    Posted Aug 29, 2016 08:47 PM | Permalink Reply

    Barbra,

    Very good post. Maintaining a focus on SLA's or KPI's is now passé and akin to "doing things right" whereas focusing on outcomes is "doing the right thing". As a procurer of services, the shift to outcomes forces/requires a fresh approach to negotiation strategies. Always seek expert advice and support as there is a huge potential to get it wrong,

    David

  4. James McNaught
    Posted Aug 30, 2016 02:12 AM | Permalink Reply

    Excellent post Barbra! This is a must-read for all suppliers!

    James McNaught

  5. Barbra McGann
    | Posted Aug 30, 2016 03:42 AM | Permalink Reply

    Good point, @Sugato, domain leadership is a critical element for a successful outcomes-based approach to collaboration and contracts... for the appropriate context.

  6. Pruthviraj
    Posted Sep 02, 2016 06:50 PM | Permalink Reply

    'Green is not always green' is true w.r.t. SLAs compliance if operational metrics are not linked to customer business metrics. If it's done then watermelon effect is minimal.

  7. Kiran kumar
    Posted Sep 03, 2016 05:22 AM | Permalink Reply

    This will never happen since this is counterproductive. The whole idea of outsourcing is to do away with non critical aspects while the company focusses on core activities. Now you are saying the team (in this case supplier) who is doing non core activities should also take ownership for core activities, which essentially means you are increasing cost and time lag ( since for supplier to take ownership of the outcome he should also be involved in the business decisions of the company). Take for example the retail store example you have put. In an outcome based model supplier not only should develop the website but also be involved in what should go into the website, imagine his/her situation if he has multiple retail customers selling the same items, he will breach all competition laws. And also there are n other factors that decide retail sales, for example what if the marketing team of the retail shop is just dumb, why should supplier be held responsible for a website he designed based on inputs from the marketing team).

    So in my opinion outcome based models can be only be linked to the specific outcome of the technology involved, not directly on the business outcome.

  8. Mukesh Sharma
    Posted Sep 18, 2016 06:14 PM | Permalink Reply

    I agree with the post to larger extent. Problem starts when Customer want to have value additions also at the same prices which are just sufficient enough to make lights green. Value adds certainly needs inventment from supplier and there is nothing worng if supplier want a return on his investent (for "good to have" value adds). But many a times customer awards contract to another supplier who quote low just to grab the pie and in the cut throat IT services sector this cycle continues(every 2-4 years) with customer actually not gaining any value addition than short time cost reduction.

    if customer really interested in getting more from his contract then supplier need to be seen as partner and not just as a supplier of services where he should be rewarded for his investments also. Untill it's a win-win for both supplier and customer .. no value will come out of contract. As the saying is - there is no free lunch exists.

  9. Nigel Barron
    Posted Oct 21, 2017 06:26 AM | Permalink Reply

    A timely post given that Oliver Hart and Bengt Holmström were yesterday awarded the Nobel Prize for Economics for their work on the theory of making contracts work to optimise incentives faced by people. https://www.ft.com/content/364afb84-7b7c-3604-b2c9-72cef8ea38a8

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